Reservation requests for Summer B 2020 and beyond are currently being accepted. Approval of requests for in-person activities will depend upon local public health conditions, the university‚Äôs capacity to effectively or successfully execute safety and security protocols, and the availability of university space as the instructional space needs for the Fall Semester become more clearly defined. For the full Campus Events and Gatherings Policies in response to COVID-19 visit https://businessaffairs.ufl.edu/events/.

The following restrictions and requirements apply to in-person events and gatherings:

  • Face coverings must always be worn in University-owned, -occupied, or -controlled buildings and at outdoor events or gatherings held on University-owned, -occupied, or -controlled lands by all people older than 2 years of age.
  • Physical distancing (currently, a minimum of six feet) must be observed at all indoor and outdoor events and gatherings with special attention given to ingress/egress of the venue as well as general queuing and ticketing logistics.
  • The current maximum attendance for indoor events and gatherings within the Reitz Union is 10 persons. This includes large meeting and function spaces. Depending on the layout and space available to ensure the minimum prescribed physical distancing requirement, the maximum attendance could be less than 10 persons.
  • The current maximum attendance for outdoor events and gatherings is 250 persons. Venue managers have the latitude to set lower maximum capacities for their venues. 
  • Organizers of events or venue managers must maintain a roster with contact information for each event attendee for a minimum of one month after the date of the event. 
  • Where possible, technology options such as web conferencing including video meetings and webinars, or live streaming events, should be an option to those invited, but reluctant to attend the event or gathering in person.
  • Communications advertising the event must include a statement encouraging those individuals at higher risk for severe illness from COVID-19 (including older adults and people of all ages with certain underlying medical conditions) to avoid such events and gatherings at this time and when available, direct them to virtual participation options.

These policies will be adapted as needed as local, state, and federal guidelines and declarations are revised and as public health circumstances on the campus and surrounding areas evolve.

Review the steps under the appropriate group below to request space.


STUDENT ORGANIZATIONS

 

REQUESTS ARE NOW BEING ACCEPTED FOR STUDENT ORGANIZATION WEEKLY MEETINGS OCCURRING BETWEEN AUGUST 1 AND DECEMBER 19, 2020.


Step 1:  Request a User ID and Password - Click on My Account above and select Create An Account.  Accounts will only be activated for officers listed on GatorConnect.  Please allow 48 hours for the User ID and Password to be activated. You will receive an email once the request has been processed. 

Step 2: Review the Policies for use of space.

 

Step 3:  Review the Priority Scheduling Timeline to determine which dates you can request.

Step 4:  Log In - Click on My Home above to Log In.

Step 5:  Submit your request - Click on Reservations above then select the appropriate request form.

 

UNIVERSITY DEPARTMENTS
Step 1:  Request a User ID and Password - Click on My Account above and select Create An Account.  Please allow 48 hours for the User ID and Password to be activated. You will receive an email once the request has been processed.

Step 2:  Review the 
Policies for use of space.

Step 3:  Review the 
Priority Scheduling Timeline to determine which dates you can request.

Step 4:  Once your account has been created, click on My Home to Log In.  

Step 5:  Submit your request - After log in click on Reservations on the menu above and select the appropriate request form. 

NON-UNIVERSITY USERS
Step 1:  Review the 
Policies for use of space. Pay special attention to the section noting Non-University Specific.

Step 2:  Review the 
Priority Scheduling Timeline to determine which dates you can request.

Step 3: Check availability of rooms on your desired dates by selecting Browse Locations on the menu to the left.


Step 4:  Send an email to EventServices@ufsa.ufl.edu with the date(s), time(s), location(s), expected number of attendees and a general description of the event along with your phone number. A staff member will contact you by phone or email to further discuss the event needs and potential facility options. 


NOTE: If you are a company or organization not affiliated with the University of Florida and are interested in holding an information session about your business or conducting interviews for your open positions you will need to make your reservation through the Career Connections Center.  Information on this process can be found on the Career Connections Center website at https://career.ufl.edu/employers/hireufgators/


Direct any comments, questions or concerns to the Event Services Office at EventServices@ufsa.ufl.edu or 352-392-1645.